Overview of the proposed budget
Full Proposed 2016 Budget
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Posted by: Jennifer Welch on Fri, Feb 19, 2016
Calvary-by-the-Sea Lutheran Church
Council of Deacons Meeting
January 21, 2016
1) Call to Order and Roll Call The meeting was called to order at 6:05 p.m. Quorum present: Jennifer Welch, Geoff Hamilton, Monika Day, Pastor Tim, Kim Bock,
Jon Osorio, Lisa May Montano, Thea Johanos-Kam, Bryce Harken, Cheryl Tuitele, Paul O. Jones. Also present was Tom Poole.
2) Devotions Pastor Tim led devotions.
3) Approval of Minutes from the December 17, 2016 Council Meeting Lisa May Montano motioned to approve, Geoff Hamilton seconded. Unanimous.
4) Old Business
a) Committee Presentations:
The reserve study isn’t completed yet. The study has been done, but the report isn’t returned yet.
b) 2016 Budget Overview and Approval (Kim) Kim passed out the final budget with a
net profit of $311.00. Jennifer Welch motioned to approve and Monika Day seconded. Unanimous. The budget will be available for parishioners to view in the Council minutes online.
c) Congregational Survey (Geoff Hamilton) Susan Lord and Geoff Hamilton presented
the survey. The Council agreed to write edits and give them to Geoff. Once edited, the survey will be sent to the congregation online as well as given/mailed in paper form. There was a consensus to begin the process at the congregational meeting in February.
5) New Business
a) Employee Handbook (Cheryl) The 2016 Employee Handbook with edits has gone to
Shelby in the church office.
b) Saturday Services will begin February 27, 2016 at 6:30 p.m.
a. Montessori Pre-School
Staffing: Miss Amber Holton has been hired from part time to full time. She will do registrar work from 9:00 until noon and be an aide in the Primary classroom and Aftercare classroom from noon until 5:30 p.m. Mrs. Joan Heil joined our staff as a long-term substitute beginning in January. Our regular Primary classroom teacher, Mrs. Jennifer Stocks decided to become a full-time mother with the birth of her second daughter, Isla, on December 18, 2015. Jennifer will be a substitute teacher for us when her maternity leave ends March 1, 2016. The interview team interviewed Director candidates, and voted to move forward with one candidate and the second phase of the interview process. Tomorrow, January 22nd, will be a Meet and Greet Potluck for the school staff, Parish staff and Council of Deacons members.
Events: Jump Rope For Heart will take place February 8 - 12th, during recess each day.
Financials: Financially, the school is doing well. August 2015 through December, 2015 saw a net income of $21,457.98. December alone saw a net income of $12,355.11. The increase is primarily due to First month/Last month tuition payments from newly enrolling students.
Enrollment: For second semester, the school has 53 students enrolled in the Primary classes and 14 students enrolled in the Toddler class. This is a net increase of 11 students in the Primary classes over last semester and totals 67 students enrolled school-wide. One of our students, who was scheduled to move to Portland in January, has delayed their move for a month, asking if the student can come for an additional month, which the Director gladly granted! For February, we will have 68 students.
b. Music and Worship
Tom Poole, in his new full-time role, has formed an Adult Forum Advisory Committee. They are meeting this week.
January 24, 2016 Epiphany 3
Guest musicians: The Emilios (father and four sons; connection to the Samoan Gospel Heralds)
January 31, 2016, Epiphany 4
Hula, Na Wahine
Thursday, February 4, 2016
First Thursday Choir Rehearsal
February 7, Transfiguration
Commissioning of Stephen Ministers
February 7 Lent - Ash Wednesday
Guest Choir, Voices of Aloha
February 14, Lent 1
February 17, 24; March 2, 9, 16 - Midweek Lenten Services
6 p.m. Holden Evening Prayer in Sanctuary
6:35 p.m., Soup in Hale Aloha
February 21 - Lent 2
8:30 a.m., service
9:00 a.m., Annual Congregational Meeting with Holy Communion following
*February 27 (Saturday) Lent 3
6:30 - 7:30 p.m. Worship
February 28 - Lent 3
*February 28 (evening) First Organ Dedication Recital
6:00 p.m. Ina Young, organist “Suite Maritime” by the Sea
-soup and chili to follow, attendees bring dessert
Patti Kickland and her team have been working hard to find a director for our Sunday School program. Next week, they will interview.
Pastor John will be on island from February 9th for three weeks.
Pacifica Synod Annual Meeting is May 5-7. The COD will need to choose our two representatives.
Stephen Ministry will graduate and install a new group on February 7, 2016.
Confirmation class continues with 9 students. They are focusing on the Old Testament this year and next year will focus on the New Testament.
The pews need repair.
Pastor expressed the need to discuss and plan ways to assist people with housing issues and health issues.
Sunday Attendance Report:
2014: 7:30 10:00 7:00pm
December 7, 2014 47 124 =171
December 14, 2014 123 =123
December 19, 2014 23 =23
December 21, 2014 52 135 =187
December 24, 2014 135 (5:30pm)198 =333
December 25 83 =83
December 28, 2014 28 100 =128
December 6, 2015 48 116 =164
December 13, 2015 74 =74
December 18, 2015 70 =70
December 20, 2015 81 154 =235
December 24, 2015 175(5:30pm) 216 =391
December 25, 2015 75 =75
7) Treasurer’s Report
a. December Financial Reports (Kim Bock)
Stewardship is over budget by 7%. The organ offerings were a source of income.
Weddings are down for the year by 2.4%.
Total year income is over budget by 2.2%
Missions are over budget. We gave ANC a contribution.
Utilities are under budget.
Building and Grounds are substantially under budget. We spent money for ANC in another category.
More than double what was budgeted.
8) Adjournment and Closing Prayer The meeting was adjourned at 8:13 p.m. and Pastor Tim led us in closing prayer.
9) Next Annual Congregational Meeting: February 21, 2016
Next COD Meeting: March 24, 2016