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Approved Minutes September 2015
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Approved Minutes September 2015

Posted by: Jennifer Welch on Fri, Sep 18, 2015

Calvary-by-the-Sea Lutheran Church

Council of Deacons Meeting

September 17, 2015

1) Call to Order and Roll Call The meeting was called to order at 6:03 p.m. Present: Lisa May Montano, Pastor Tim, Monika Day, Geoff Hamilton, Jennifer Welch, Cheryl Tuitele, Paul O. Jones, Jon Osorio. Susan Lord came at 6:30. Also attending were Tom Poole and Shelby Yuu.

2) Devotions Devotions were led by Pastor Tim.

3) Approval of Minutes from the August Council Meeting Approved unanimously.

4) New Business

  1. Sunday School Proposal Pati Kickland, Jeannie Evans, Kelly Holden

Pati spoke and proposed Sunday School during the 10:00 a.m. service. They proposed that Sunday School would begin after the keiki sermon, and continue through the service with some children returning for communion. There is a lack of volunteers for the Sunday School teacher position, so they are proposing a paid teacher position. They are willing to assist and feel that other people would volunteer to assist as well. There was a consensus for approval and an Education Committee consisting of Lisa May Montano, Pastor Tim, Pati Kickland, Jeannie Evans and Kelly Holden was formed. Other volunteers can join this committee. Cheryl motioned for approval and Monika seconded. Unianimously approved. The committee will come back to the COD next month with a proposal for a job description and salary.

5) Reports

a) Montessori Preschool Jennifer Welch reported that the preschool is fully enrolled and off to a good start. On September 24th, she will hold an informal Parents’ night to update the parents on the transition to a new director and answer questions about the school activities.,

b) Music and Worship Tom Poole reported:

  • Sunday, September 20 6 p.m. Peace Vigil and Holy Communion

  • Friday, September 25 7:00 p.m. “Money Talks” presentation by Lucie Lynch

  • Saturday, September 26, Prince of Peace Lutheran Church 10:00 a.m. - 3:00 p.m., Hukilau Conference Fall Assembly

  • Sunday, October 4th, 3:00 p.m., Blessing of the Animals

  • October 9 - 11 (12), All church retreat at Camp Mokuleia. Five Sylvester children will be baptized on  Saturday, October 10 at 9 a.m. during the church retreat.

  • October 18, Guest Preacher Chaplain Tammy and women from the WCCC at both services

  • Friday, October 30, “Godspell” vespers 6:00 p.m.

  • Advent begins November 29th

c)  Pastor’s Report

  • The Pastor is thankful for all the work that was completed in such a timely manner around the sanctuary building and to Jennifer Welch for serving as the interim Director at the preschool as well as all of the school staff for their professional performance during this time of transition.

  • Confirmation class has nine confirmands and as many as 11 attendees. There should be 7 confirmands this spring.

  • OYEA (Oahu Youth Education and Activities) : October 4 at St. John Lutheran Kailua. The topic is marine ecology and faith. November at Christ Church, packing care packages for the homeless in Waianae. December will be the Holly Trolley. January will be whale watching with Island Divers. Watch for announcements.

  • The nominating committee will begin its work in October.

  • The Youth Director position needs to be filled.

  • The Pastor is looking for volunteers to be on an emergency response team in the event of flooding, hurricanes, or tsunamis. Please call the church office to volunteer.

  • The Pastor is looking for volunteers to be on a Hospitality committee for welcoming and preparing the church for weddings and funerals. Please call the church office to volunteer.


Treasurer’s Report

a) May Financial Reports (Kim Bock) The full report is on file in the church office.

7) Old Business

a) Congregational Survey (Kim Bock) Table until next month. Geoff will work on this as well.

b) CBTSMS Director Search - Job Description (Jennifer) The job description was sent to COD members via e-mail. Paul motioned to approve. Jon seconds. Unanimous. Jennifer will begin the advertising of the Director position immediately.

c) Capital Building Project (Pastor Tim) Jennifer proposed that a Capital Building Project committee consisting of the head of ANC, Preschool Director, Pastor, Building and Grounds chair, Director of Worship, and one other congregation member who has shown interest, be formed. This committee will help create some “concrete” building proposals for ANC and the preschool toddler area. Please call the church office if interested in volunteering. The COD approved the formation of the committee. Pastor Tim will arrange for the initial meeting.

d) Air Conditioning Hale Aloha (John Collins) Jennifer will contact John Collins to inquire about purchasing 3 solar fans for Hale Aloha.

8) New Business

a)Organ (Tom) Tom Poole presented a report about the deteriorating condition of the current organ and recommends the purchase of an Allen Model L-332 (50 stops, 3 manuals) organ. The Allen is the recommended model for tropical, seaside locations. The price, including a trade-in of our current organ, is $73,097. Ina has had 3 different fundraisers, and the Dale Noble service gave half of the donations to the fund. There is $2,164.46 in the fund. Susan moved that we pay the first installment on the Allen model L-332 organ. Monika seconded. Unanimous. Jon proposes a 12 week fund raising campaign to offset the cost of the new organ. Jennifer seconds. Unanimous. Tom will order the organ.

b) Church Renewal Module (Tom) The COD discussed using the “Church Renewal Model” program to explore ways to move the congregation forward. After discussion, it was decided to complete the congregtaional survey first.

c) Amazon Smile (Jennifer) Jennifer began discussion about using Amazon Smile as a fundraiser for the Calvary By the Sea Montessori School. As the church is the 501c3 non-profit entity and the school is a mission of the church, the COD discussed how to use the funds to support the school. Susan Lord motioned that all monies raised by the Amazon Smile program be designated to Calvary By the Sea Montessori School. Seconded by Jon Osorio. Unanimous.

9) Adjournment and Closing Prayer

10) Next Meeting: October 15, 2015